Coronavirus Guidance for CNSI Facilities
On March 19, 2020 Los Angeles County (PDF) and the City of Los Angeles (PDF), among other nearby jurisdictions, ordered all residents to observe “Safer at Home” orders which are actions similar to those of other large metropolitan areas attempting to limit the spread of COVID-19. Educational institutions, like UCLA, are subject to these orders but are considered essential businesses. The California NanoSystems Institute will modify operations accordingly, with the exception of those that are essential and cannot be conducted remotely.
General building guidelines:
- Technology Centers will operate under limited hours. Check with individual areas for operating hours.
- We will evolve back to allow access (via access cards) 24 hours a day, 7 days per week after the initial implementation of Phase II research operations.
Entry into building
- Any person coming to the UCLA campus are required to submit a self-monitoring health survey each day before they come to campus and enter the CNSI building. This requirement includes faculty, staff, researchers, students, UCLA-affiliated visitors and non-affiliated visitors (such as vendors, repair personnel, etc.). The Vice Chancellor of Research (VCR) has established a comprehensive web site that provides guidance on the self-monitoring health survey for each type of visitor. Click here to access the website.
- After arriving at the VCR web page, expand the section called “Symptom Monitoring Survey” and select the type of visitor that applies to your individual situation.
- Face coverings are required to enter the building. A cloth face mask is an acceptable face covering. See the City of Los Angeles guidelines for face coverings: https://corona-virus.la/FaceCovering
- Gloves should not be worn in the hallways, elevators or offices (per UCLA Guidelines for Research Ramp-Up). Gloves should be removed prior to entry into the building or exit from a laboratory space.
- If a person is showing symptoms of COVID-19 in the building, verification of self-monitoring through campus web portal may be requested.
- If a person entering the CNSI building cannot verify the daily self-monitoring through the campus web portal (by producing a response email from the web portal) or appears to be symptomatic, they will be asked to leave the building.
- Failure to follow all campus and CNSI policies and protocols regarding use of CNSI facilities may result in denial of access to the building.
For more information about specific areas of the building, please use the tabs below:
- Elevators and Stairwells
- Restrooms (all floors)
- Breakrooms (fifth floor)
- Auditorium/Third and Fifth floor conference rooms
- Third Floor Kitchen
- Administrative Staffing
- Research Labs/Magnify
- Technology Centers
- There will be a sanitizing and monitoring station at the front door of the CNSI building.
- Stanchions have been placed at the front door to control the direction of traffic. Signage will denote which door is for “entrance” and which is for “exit.”
- Exterior stair case on the southwest corner of the building (near the parking lot): The card reader will be temporarily deactivated so that it is only used as an exit.
- Signage on all doors as to whether they are entrances/exits. Also need signage on the other entrance points (second floor south, third floor south) to direct people to the front entrance. Signs will include information that there is a monitoring and sanitizing station at the front entrance.
- A maximum of two people at a time should occupy an elevator. We encourage priority use of elevators by disabled visitors.
- Please follow any directional signage related to one-way foot traffic within the building.
- The northwest elevator will be deactivated as a trial during low density ramp-up. This will be reevaluated after ramp-up starts.
- Encourage visitors to use the interior bridges/ramps to reduce use of elevators. Signage will be posted to remind occupants to “Take the interior bridges between floors when possible.”
- Tape on the floors or similar markers near elevators and other common areas will designate distances between occupants to assure social distancing. Signs to remind visitors to maintain social distancing will be posted at inside and outside elevators.
- The maximum number of people in a restroom at any time is one.
- Signs on doors to restrooms will indicate whether the facility is occupied or unoccupied. Please make sure to slide the sign to “occupied” when entering and to “unoccupied” when leaving.
- While breakroom will remain open to accommodate use of microwaves and other shared facilities, chairs and tables have been removed from break rooms. While bench seats will remain, the break rooms should not be used for eating.
- Outside eating area have been set up on the north and south ends of the fifth floor. Eating in the bomb shelter to the east of the CNSI building is another option.
- Visitors will see signs in the break rooms to encourage people to eat outside in the bomb shelter area and on the designated areas on the north and south ends of the fifth floor.
- Sanitation supplies in the designated eating areas on the north and south ends of the fifth floor will be available to wipe down your area before you sit down and wipe down after you leave the seat.
- Visitors to CNSI should be bring their own masks for general use in the building. CNSI will have a limited number of masks for visitors. A cloth face mask is an acceptable face covering. Click here for City of Los Angeles guidelines for face coverings.:
- Research areas, Technology Centers and Magnify companies should provide their own research-specific PPE.
- All conference rooms (3rd and 5th floors) and the auditorium will be locked and be unavailable for use.
- Lab team meetings should occur on Zoom.
- If there are requests for usage of these rooms, these requests go to CNSI Executive Director Sonia Luna. Only in extraordinary circumstances will usage of the auditorium and the conferences rooms (third and fifth floors) be granted.
- Third floor kitchen will be locked. Visitors will not be able to enter with access card.
- Most CNSI administrative support staff will continue to work from home.
- Limited building operations staff and information technology staff will be on-site for limited periods of time.
- Contact CNSI administrative staff by email for assistance.
- No more than one employee per 250 square feet should occupy a lab/research area at any given time. Each area will have a sign indicating the maximum occupancy for the space. (See Appendix A for occupancy levels for each research area and Magnify space.)
- Safety stations inside of lab entrances: safety instructions posted along with PPE (gloves, masks).
- Staggered work schedules should be deployed by approved users to assure social distancing and proper occupancy density.
- Employees should only come to campus to conduct work that cannot be carried out from home (i.e., experimentation, equipment use).
- One occupant per bay of benches at a time.
- Desktop workstations must be 6 feet apart from another workstation to be utilized.
- There should only be one occupant at a time in shared spaces such as equipment bays and storage areas.
- Wipe down and disinfect workstation, bench, and shared equipment prior to each use.
- There should be no sharing of desktop workstations.
- Dispose of laboratory gloves prior to leaving lab.
- There will be no outside visitors to laboratories.
- Retain copies of all approved research ramp-up requests for work conducted in CNSI facilities.
- For tissue culture, or other shared use interior rooms, use an “Occupied/Unoccupied” sign.
- Hours of operation will be limited and defined by each Technology Center.
- Access controls will leverage CLMS, LabRunr or the MSSR security system.
- CLMS will be used to control user reservations. Staffing level is too low to monitor lab access/occupancy throughout the day. All user accounts will therefore be disabled by default and re-enabled as documented Research Operational Plan approvals are provided.
- LabRunr will limit the number of people that can enter/occupy the cleanroom at any one time. NanoLab staff are onsite from 8-8, thereby enabling more active monitoring of user access.
- MSSR has a limited number of users and will utilize its own access controls and scheduling system (Slack) to coordinate and maintain occupancy levels.
- No more than one employee per 250 square feet at any given time in the lab. Maximum occupancy levels are determined on a space-by-space basis rather than considering the total square footage for a given Technology Center.
- Signage has been placed outside the entrance of each laboratory space and all internal rooms with stated maximum occupancy. (See Appendix B for occupancy levels for each lab and subarea within a lab for the Technology Centers.)
- Users will be advised that there will be no shared PPE (for example, lab costs and face shields) available. Users will be guided to bring their own PPE whenever possible.
- Users will be advised to refer to the current reservation/occupancy display to assess whether it is safe to enter the lab. If other users have not yet completed their reservation and vacated the lab, users must wait outside.
- Users will denote their entrance and occupancy in a space by either signing a posted whiteboard (to be installed) or badging into the LabRunr system.
- Users will wipe down / disinfect workstation, bench, shared equipment prior to and following each use.
- Only one person is allowed per instrument/room at any one time.
- Dispose of laboratory gloves prior to leaving the lab.
- There will be no outside visitors to laboratories.
- Obtain copies of all approved research ramp-up requests for work conducted in CNSI facilities.
- For all shared use interior rooms, an “Occupied/Unoccupied” sign will be installed and used.
Last but not least, we ask that if any of our community members are diagnosed with SARS-CoV-2 (COVID-19), that you let us know. We will work with you to inform any colleagues that may need to be aware of the circumstances, while also retaining your privacy. Please know that your safety and well-being is our top priority.
We thank you for your cooperation at this time. The most current information is always available at UCLA’s COVID-19 website, Bruins Safe Online and UCLA’s Twitter feed, which are all updated regularly.